Your Gmail, not a platform inbox
Emails go out through the Gmail API from your own address. Coaches see a real message from you, and their replies land in your own inbox.
About vbMail
The recruiting inbox a player actually runs.
Getting noticed by college volleyball programs means emailing dozens of coaches, following up before every tournament, keeping track of who wrote back, and remembering which camp conflicts with which. Most families end up juggling a spreadsheet, a Gmail inbox and a calendar.
vbMail puts that whole process in one app. You keep your list of schools and coaches, write your email once, and send it to every coach you choose from your own Gmail account. Replies come back to your inbox, and vbMail files them under the right school so you always know where each program stands.
How it's different
Your words, your list
vbMail doesn't scrape recruiting databases or write your emails for you. You choose the schools, you add the coaches, and every email sounds like you.
No tracking, no selling
No open-tracking pixels in your emails. Gmail access tokens are encrypted at rest, and Gmail data is handled under Google's Limited Use rules.
Built for families
Players own their recruiting data. Parents get their own login with full access to every linked player, and can switch between siblings.
Features
Everything the recruiting season throws at you.
From the first introduction email to the camp you finally register for.
Schools and coaches, organized
Keep every program you're considering with its division, coaching staff and a recruiting status. Sort them into groups like Top Choice, Target, Reach and Safety, and see each school's sent emails, replies, camps and notes on one page.
- DI, DII, DIII and NAIA divisions
- Status pipeline from Researching to Offered
- Search, filters and bulk edits with Select mode
Write once, send to many
Compose to a single school or bulk send to a whole list. When a school has several coaches, vbMail puts them all on one email, or sends each coach their own copy if you prefer.
- Automatic salutations in four name formats
- Saved templates, subjects and signatures
- Drafts to finish later, with a live preview
Every conversation in one mailbox
Scan your Gmail inbox and sent folder and vbMail matches each message to its school and coach. New coaches who write to you are added automatically. Sent and received mail sit together, grouped by month, with search and filters.
- Reply types detected: camp invites, questionnaires, snail mail
- Source tags for replies relayed by a club coach or parent
- Reply straight from the message
Camps and tournaments on one calendar
Track camp invites from schools alongside your own club tournament schedule. Multi-day events span the calendar, conflicts are flagged, and registering for one camp declines the ones that overlap it.
- A reminder 14 days before a tournament to tell coaches you'll be there
- Venue, age group, division and hotel reservation details
- Club-season filter, list and calendar views
Research notes
Keep a dated log on any school, coach, camp or tournament, with formatting and an attached photo or PDF. Pin the note that matters to the top of its page.
Family accounts
Link Parent and Player accounts. Both parents, or a step-parent, each sign in with their own Google account, and a switcher moves between siblings.
At home on a phone, an iPad or a laptop
An iOS-style design with a tab bar on phones and a sidebar with split views on iPads and computers. Light and dark mode. Install it to your home screen like an app.
And the rest of the list
- Home dashboard
- Your counts, reply rate, recruiting pipeline and a Needs Attention list of schools waiting on you.
- Gmail scanning
- Import replies, past sent mail, and emails from schools you haven't added yet, all in one step.
- Response log
- Log replies by hand, and attach a photo or PDF of a mailed letter.
- Multiple Gmail accounts
- Connect more than one Gmail address and choose which one each email is sent from.
- Import and export
- CSV files for schools, coaches, templates and history, plus a full backup you can restore.
- Invite others
- Invite teammates and family members to sign in with their own Google account.
- In-app feedback
- Send a question or idea and continue the conversation with the admins inside the app.
- Help guides
- Step-by-step guides for every part of the app, built in.
Ready for recruiting season?
Sign in with the Google account you'll email coaches from. vbMail is invite-only, so you'll need an invite from someone already using it.
Open vbMail